Reduce manual labor by automating data extraction and validation across the entire shipment lifecycle.

1. Booking and Initial Documentation
   Eliminates manual data entry by pulling information directly from customer communications and legacy documents.

• • Email Parsing: Read incoming customer emails to automatically extract origin, destination, and commodity details to create bookings.
  • Automatic Populating: Booking confirmations and shipping instructions are pre-filled using data from uploaded files such as packing lists and certificates of origin.
  • Instant Quoting: Analyze historical data and real-time market rates to generate accurate freight quotes.

2. Shipment Processing and Compliance
   During the transit phase, ensures that all regulatory and operational paperwork remains accurate and synchronized.

• • Real-Time Document Syncing: Extract data from e-BL to update all documents with the latest arrival times or port changes.
  • Automated Compliance Checks: Scans documents against current international trade regulations in real time, flagging potential errors or missing information before they cause customs delays.
  • Intelligent Document Extraction: Interpret handwritten or poorly scanned documents (like delivery receipts or airway bills) to maintain accurate records.

3. Invoicing and Financial Close
   Streamlines the “quote-to-cash” cycle, significantly improving cash flow and reducing billing disputes.

• • Three-Way Matching: Automatically reconcile carrier invoices against shipment data, purchase orders, and contracted rate cards, flagging only discrepancies for human review.
  • Dispute Management: Monitor inboxes for invoice disputes, extract relevant complaint details, and cross-reference them against original freight agreements to draft resolution emails.
  • Triggered Invoicing: Connecting to real-time tracking data can automatically trigger an invoice the moment cargo reaches its destination, reducing manual bottlenecks.
  • InvoiceNow: Integration with Singapore’s mandatory InvoiceNow system for GST-registered businesses. The invoicing software must be connected to the Peppol network through an IMDA-accredited provider. Compliance requirements are automatic submission for sales invoices sent via the network with a copy automatically transmitted to IRAS; record and submit purchase invoice data (even if received outside the network) to substantiate GST input tax claims; and generate unique Document UUIDs for every transaction to allow IRAS to track corrections.